5.6. Answering appointment invitations

If another user adds you as a participant to an appointment you will be notified about the appointment in the Select confirmation pop-up window. In the pop-up window you can confirm the appointment invitation.

The calendar view shows whether you accepted, declined, or have not yet answered an appointment invitation. Information on displaying appointments in the calendar view can be found in 5.4.2.6: How are appointments displayed?.

5.6.1. Accept appointment

As long as you do not accept the appointment your status remains set to Waiting. You can change this behavior in the calendar settings Confirmation status for appointments in personal calendars: set status to and Confirmation status for appointments in public calendars: set status to .

How to confirm an appointment in the Select confirmation pop-up window:
  • If you want to accept the invitation click Accept. Your status is set to Confirmed.

  • If you want to refuse the invitation click Decline. Your status is set to Declined.

  • If you want to temporarily accept the invitation click on Temporary. Your status is set to Temporary.

  • If you want to decide later click Later. Your status remains set to Waiting. You will be reminded regularly that you have to confirm the appointment.

If there are multiple appointments to be confirmed when logging in, the appointments are displayed in the Select confirmation window.

How to confirm multiple appointments in the Select confirmation pop-up window that is shown after login:
  1. Click on an appointment.

  2. You can open the appointment in the Day calendar view by clicking Show in calendar.

  3. You can enter a comment in the Comment input field.

  4. Click on Accept, Decline, Tentative, or Later.

  5. Repeat steps 1-4 for the other appointments.

Tip: In order to answer all appointment invitations in the same way, activate the All checkbox. Then click Accept, Decline, Tentative, or Later.

5.6.2. Changing an appointment confirmation

You can always change your confirmation of an appointment invitation.

How to change your appointment notification:
  1. Open the appointment in the calendar or list view.

  2. In the Edit panel tab click Change confirmation. If using the compact panel, click the panel entry Confirmation. The Select confirmation window opens.

  3. Click Accept, Decline, Temporary, or Later.

Result: Your confirmation status is changed.

If you do not want to change the confirmation click the End button in the upper right part of the window.

Tip: In the list view or in the calendar views you can also change the appointment confirmation via the context menu.