Getting Started with the Groupware

2.1. Groupware Definition

Learn which applications are part of the groupware. Get an initial insight into the tasks that can be accomplished using the applications.

Portal Your information centre for scheduled appointments, new E-Mail messages or messages from messaging platforms like Twitter, Facebook or online newspapers.

  • Get an overview of current appointments and new E-Mail messages. Launch the Calendar oder E-mail app by clicking on an appointment or an E-Mail.

  • Read current messages from your favourite messaging source.

  • Follow news from your social networks.

  • Launch applications like E-mail, Address Book or Calendar apps with a mouse click.

Learn more.

E-mail Send, receive and organise your E-Mail messages.

  • Besides your internal E-Mail account use external E-Mail accounts that you have set up with other providers.

  • Find E-Mail messages with the help of several search criteria. Follow E-Mail threads.

  • Use E-Mail folders to organise your E-Mail messages. Co-operate with your team by sharing selected E-Mail folders.

  • Use the other applications by creating a new contact from an E-Mail address or creating a new appointment from an iCal attachment.

Learn more.

Address Book Organise and maintain your private and business contacts.

  • Use the global address book to communicate with internal participants. Create personal address books to keep an overview of your contacts.

  • Use contact folders to organise your contacts. Co-operate with your team by sharing selected contact folders.

  • Use the contacts from your social networks. This enables you to use the groupware as a central collection point for your contacts.

  • Work with external partners by sending contact data in vCard format or sharing contact folders.

Learn more.

Calendar Keep an overview of your private and business appointments.

  • Use individual or recurring appointments to schedule meetings and activities.

  • Use calendar folders to organise appointments. Specify the team members who can access selected calendars.

  • Use the team view functions to find windows of free time and to check whether resources like rooms or devices are available.

  • When scheduling appointments with external participants the iCal functions ensure automated invitation management.

Learn more.

Tasks Schedule and organise your activities.

  • Use the due date to organise your tasks. Use the reminder for tasks that are due.

  • Manage your team by delegating selected tasks to others.

  • Use the tasks folders to organise your tasks. Specify team members who can access selected tasks.

  • Use the recurring tasks functions to keep track of recurring activities.

Learn more.

Simple Pad Create and edit simple text files.

  • This function helps you create notes quickly and easily.

  • Use the other apps to organise your text files, to send them by E-Mail or tho share them with users and external partners.

Learn more.

Files Use the file store to centrally manage information or to share information with others.

  • Save any files, notes or Internet links. Give your team read or write access to selected document folders.

  • Send individual files as E-Mail attachments or links.

  • Provide information to external partners by sharing document folders.

Learn more.

Folders and permissions Folders and their permissions play an important role in exchanging information with other users. Each groupware object is saved in a specific folder. The folder tree helps to manage folders and permissions.

  • Use personal folders for sorting your E-Mail messages, contacts, appointments, tasks, and Infostore items.

  • Support your team by sharing certain folders with read or write access.

  • Benefit from the information of others by using objects in public or shared folders for your work.

  • The social functions in the groupware also make use of folders for collecting or sharing information with external partners.

Learn more.