Calendar

7.1. The Calendar Components

An introduction to the user interface can be found in The User Interface.

Folder tree Displays the calendar folders. Enables you to navigate the folder structure. In order to open the folder tree, click on the View button in the tool bar. Enable Folder view. The following functions are available:

  • If clicking on a folder, appointments within that folder are displayed.

  • The Folder-specific actions icon next to the selected folder offers functions for organising data and for exchanging data.

  • Buttons in the folder tree offer functions for creating folders.

  • If you use several personal calendar folders, the checkbox Show appointments from all private calendars is displayed. It defines whether only the appointments of the current calendar folder or the appointments of all personal calendar folders are displayed.

Tool bar Contains the following buttons in the calendar views:

  • New button. Creates a new appointment.

  • Scheduling button. Opens the scheduling view for scheduling appointments with multiple participants.

  • View button. Opens a menu with the following entries:

    • Day, Work week, Week or Month checkbox. Allows selecting a calendar view.

    • List checkbox. Activates the list view.

    • Folder view checkbox. Opens or closes the folder tree.

    • If a calendar view is set: Dark colours checkbox. Displays the appointments in dark colours.

    • If the list view is set: Checkboxes checkbox. Displays a checkbox next to each appointment in the list. This allows selecting multiple appointments to edit them at once.

    • Print button. Opens the print preview for printing a calendar sheet.

Additional buttons are available in the list view:

Display area Either shows a calendar view or a list view of a calendar's appointments. In order to select a view, click on the View button in the tool bar.

Day, Work week, Week or Month calendar view. Displays the calendar view for the selected time range.

  • The selected time range is displayed at the top left corner of the calendar sheet.

  • In the calendar views Day, Work week, and Week the current calendar week is displayed next to the date.

    If clicking on a date, a mini calendar opens that helps you select another date.

  • The navigation bar above the calendar sheet allows selecting a time range.

  • In the Day, Work week and Week views an area for creating all day appointments is shown on top of the calendar sheet.

  • In the Day, Work week and Week views the current time in the calendar sheet is highlighted with a red line.

  • In the Work week, Week and Month views the current day in the calendar sheet is highlighted with a coloured background.

  • In the Month view the selected month, calendar week, and the year are displayed to the right of the calendar sheet. A scroll bar on the right side allows selecting a different month.

  • Depending on the confirmation status, the appointments are highlighted with different colours.

If clicking on an appointment, the data is shown in the pop-up.

Pop-up If clicking on an appointment in a calendar view, a pop-up opens. The pop-up shows the appointment data and the functions available:

  • Buttons Edit, Change status, Delete.

    Note: Depending on the server configuration, the following limitations might prevail: Some buttons for appointments in your private calendars are only displayed if you have the respective permissions for executing the function. If you are a participant, you can not change or delete the appointment. If you are the organiser, you can not change your status.

  • If clicking on More, a menu opens with the following functions: Move, Print.

Below the buttons, the same information is shown as in the Detail view in the List view.

List Displays a list of appointments in the currently selected folder. Each day with appointments shows a header with the date. Date, time, time zone, private appointment icon, subject and location are displayed. The following functions are available:

  • If clicking on a header, the first appointment of this time range is displayed.

  • If clicking on an appointment, its data is displayed in the detail view.

  • You can select multiple appointments to edit them at once. To do so enable the checkboxes next to the appointments by enabling the Checkboxes option from the View drop-down in the tool bar.

    You can also use your system's multi-selection functions.

    In order to select all appointments in the currently selected folder, enable the Select all checkbox above the list.

  • The text above the list contains the name of the selected folder. The number corresponds to the number of objects in the selected folder.

  • If clicking the Sort icon above the list, a menu opens that allows sorting appointments.

Detail view If clicking on an appointment in the list, the detail view shows the appointment's data and the available functions:

  • Date, the recurrence type (for recurring appointments), time and time zone

  • Subject

  • Appointment location, if entered

  • Appointment description, if entered

  • If the appointment has several participants, the number of participants that accepted, declined or have not replied yet are shown on the top right side above the list of participants. In order to filter the list of participants, click the icons.

  • Names of the participants, if they exist. If clicking on a name, a pop-up opens. It includes the following components:

    • The person's contact data.

    • If you exchanged E-Mail messages with this person, they are displayed below Recent conversations.

    • If you have appointments scheduled with this person, they are displayed below Shared appointments.

    • this person's data from social networks like XING or LinkedIn. You can use the available buttons to open this person's profile.

    If clicking on an appointment or an E-Mail, an additional pop-up opens.

  • Depending on the groupware configuration, a coloured dot next to the name indicates the Messenger status of the participant.

  • If the appointment has other participants, the following buttons are displayed: Send E-Mail to all participants, Invite to new appointment, Save as distribution list

  • Names of existing resources. If clicking on a resource a pop-up opens.

  • If the appointment includes external participants, their names are displayed below External participants.

  • Details

    • the appointment's organiser

    • availability

    • which folder

    • who created the appointment and when

    • who was the last person to modify the appointment