Calendar

Appointments in teams

7.8.5. Scheduling appointments with several participants

When scheduling an appointment with several participants or resources, the Scheduling view shows free and busy time periods for the users and resources. In order to use the Scheduling view you have the following options:

Both options have the same result.

How to use the Scheduling view on the Create appointment page:

  1. Add one or several users as participants on the Create appointment page.

  2. Click on Find a free time.

  3. The Scheduling page shows the following information:

    • The appointment's participants. There is a color assigned to each participant.

    • The participants' appointments. Each appointment is displayed in the color assigned to the participant.

    You can use the following functions:

    • In order to select another time range, use the navigation bar on top of the calendar sheet.

    • Add or remove participants or resources.

    • To change the view, click on Change view on the bottom right side.

  4. In the calendar sheet drag open an area ranging from the beginning to the end of the new appointment. The Create appointment page opens.

  5. Complete the details for creating the appointment.

How to directly open the Scheduling view:

  1. Click the Scheduling icon in the toolbar.

  2. Add resources or other users as participants at the bottom left side of the Scheduling page.

  3. The following information are displayed on the page:

    • The appointment's participants. There is a color assigned to each participant.

    • The participants' appointments. Each appointment is displayed in the color assigned to the participant.

    You can use the following functions:

    • In order to select another time range, use the navigation bar on top of the calendar sheet.

    • Add or remove participants or resources.

    • To change the view, click on Change view on the bottom right side.

  4. In the calendar sheet drag open an area ranging from the beginning to the end of the new appointment. The Create appointment page opens.

  5. Complete the details for creating the appointment.