E-Mail

5.9. E-Mail settings

How to use the general E-Mail settings:

  1. Click the System menu icon on the right side of the menu bar. Click the Settings menu item.

  2. In the sidebar click on E-Mail.

    In order to display all settings, click on Advanced Settings at the bottom of the sidebar.

  3. Change the settings.

Permanently remove deleted emails Defines whether E-Mail messages will be removed permanently immediately after you click the Delete button or whether they will go to the trash folder.Warning: Permanently removed E-Mail messages can not be restored.

Automatically collect contacts in the "Collected addresses" folder while sending E-Mails Defines whether new E-Mail addresses are automatically collected in the Collected contacts folder when sending a new E-Mail. The Collected addresses folder is located below your personal contact folder.

Automatically collect contacts in the "Collected addresses" folder while reading E-Mails Defines whether new E-Mail addresses are automatically collected in the Collected addresses folder when reading a new E-Mail. The Collected addresses folder is located below your personal contact folder.

Use fixed-width font for text mails Specifies whether a fixed-width font is used when composing a plain text E-Mail.

Append vcard Specifies whether your contact data will be attached to a new E-Mail in the vCard format.

Insert the original E-Mail text into a reply? Specifies whether the original E-Mail text is appended to an E-Mail reply.

Forward E-Mails as Specifies how an E-Mail text is sent when forwarding the E-Mail:

  • When choosing the Inline option, the text is sent within the new E-Mail text body.

  • When choosing the As attachment option, the text is sent as an attachment to the new E-Mail.

Format emails as Defines the format in which E-Mails are sent:

  • If using the HTML option, the E-Mail text is sent with HTML markup. You can format the E-Mail text.

  • If using the Plain text option, the E-Mail text is sent as plain text without formatting.

  • If using the HTML and plain text option, the E-Mail text is sent with HTML markup and as plain text.

Line wrap when sending text mails after Specifies at how many characters a line break is inserted in the text of a new E-Mail.

Default sender address Specifies the pre-set sender address for new E-Mails. Note: The sender's name is displayed in front of the E-Mail address. If you enter a name in the Your name field of the E-Mail Accounts settings, this name overwrites the preset sender name.

Auto-save E-Mail drafts  Specifies the interval for saving an E-Mail while being composed to the Drafts folder. The Disabled option deactivates this function.

Allow HTML formatted E-Mail messages? Specifies whether or not displaying HTML messages is allowed. In terms of bandwidth, HTML messages have a high impact and can be a high security risk as they can contain dangerous scripts.

Allow pre-loading of externally linked images Specifies whether or not the preview of externally linked graphics in HTML E-Mail messages is allowed:

  • If this option is disabled, external graphics are not directly displayed. This setting protects your privacy.

  • If this option is enabled, external graphics are loaded and displayed when viewing an HTML message.

Color quoted lines Specifies whether original messages are highlighted and introduced with a vertical line. The messages or replies will be displayed as embedded. This option assumes that the original mail text is not attached but appended to the E-Mail.

Show requests for read receipts Defines whether a return receipt is displayed if a received E-Mail includes receipt confirmation request.

Signature An E-Mail signature is text that is automatically entered in the E-Mail when being composed. It is typically used for inserting the name, company, and contact address at the bottom of the E-Mail text. The following functions are available.

  • Add new signature button. In order to create a new signature, click on this button. In the pop-up enter a name for the signature and the data. In order to format the text, select single text contents and click on an element in the formatting bar. Click on Save.

  • Set as default button. In order to set the signature as default, click on this button.

  • Edit button. In order to edit a signature, click on the respective button next to the signature. Change the data in the pop-up. In order to format the text, select single text contents and click on an element in the formatting bar. Click on Save.

  • Delete button. In order to delete a signature, click the Delete icon next to the signature.

IMAP folder subscription Contains functions for subscribing to E-Mail folders.