Drive

Opening Files and Displaying Contents

9.3.2. Displaying the contents of documents

You can display the contents of documents that have the following Office formats:

  • Texts

  • Spreadsheets

  • Presentations

  • PDF documents

As soon as the document is displayed, you can use further functions e.g., printing the document or sending it in an E-Mail.

How to display the contents of documents:

  1. Open a folder containing documents.

  2. Click on a file in the detail view. In the popup, click on View. You can also click on the document's preview. The Document Viewer shows the content of the document.

    The Document Viewer includes the following components:

    • A toolbar contains the following functions.

      • Icons for downloading, printing, sending.

      • Navigation elements for browsing the document.

      • View menu for adjusting the document's display size.

      • Close icon for finishing the Document Viewer

    • Th display area below the toolbar shows the document's content.

  3. To browse in documents with multiple pages, use the icons in the centre of the toolbar.

    As an alternative you can use the side panel for browsing. In order to open the side panel, click on View in the toolbar. Enable Show side panel in the menu.

    To increase or decrease the display size click on View in the toolbar. Select an entry from the menu.

  4. To download or print the document or to send it in an E-Mail, use the icons in the toolbar.

    To copy text into the clipboard, select the text with the mouse. Use the key combination that is common on your system.

    To edit the document, click the Edit document icon in the toolbar. Information on editing documents can be found in the Documents user documentation.

  5. To close the Document Viewer, click the Close iconon the right side of the toolbar.