Calendar

Viewing Appointments

7.2.4. How are appointments displayed?

In a calendar view, the appointment display is defined by the following details:

  • The color scheme set: classic colors, dark colors, custom colors

  • Your availability during the appointment duration. Booked, Tentative, Absent or Free

  • Your appointment confirmation status: Accepted, Tentative, Declined

  • Visibility of the appointment's subject and description: Private or visible for other users

The display is distinguished by the colors, icons and different shadings.

Display for the color schemes Classic colors or Dark colors

Depending on the availability, the appointments are displayed in the following colors:

  • Tentative: yellow

  • Free: green

  • Booked: blue

  • Absent: red

Depending on the appointment confirmation status, the appointments are displayed as follows:

  • Accepted appointments are displayed in the color of the availability

  • Tentatively accepted appointments are marked with the text addition Tentative.

  • Declined appointments are displayed in light gray with crossed subject.

    Tip: In the calendar settings, you can define whether declined appointments are displayed.

Private appointments are displayed in gray and are marked with an icon.

Display for the color scheme Custom color

Depending on the availability, the appointments are displayed in the following colors and patterns:

  • Tentative: Selected color with small diagonal stripes

  • Free: Selected color with broad diagonal stripes

  • Booked: Selected color

  • Absent: Selected color

    Tip: You can use a color of your choice for Absent

If you do not select a color, the default color light blue is used. Depending on the appointment confirmation status, the appointments are displayed as follows:

  • Accepted appointments are displayed in the color and pattern of the availability

  • Tentatively accepted appointments are displayed in light gray.

  • Declined appointments are displayed in light gray with crossed subject.

    Tip: In the calendar settings, you can define whether declined appointments are displayed.

Private appointments are displayed in gray and are marked with an icon.