Calendar

Viewing Appointments

7.2.4. How are appointments displayed?

In a calendar view, the appointment display is defined by the following details:

  • The colour scheme set: classic colours, dark colours, custom colours

  • Your availability during the appointment duration. Booked, Tentative, Absent or Free

  • Your appointment confirmation status: Accepted, Tentative, Declined

  • Visibility of the appointment's subject and description: Private or visible for other users

The display is distinguished by the colours, icons and different shadings.

Display for the colour schemes Classic colours or Dark colours

Depending on the availability, the appointments are displayed in the following colours:

  • Tentative: yellow

  • Free: green

  • Booked: blue

  • Absent: red

Depending on the appointment confirmation status, the appointments are displayed as follows:

  • Accepted appointments are displayed in the colour of the availability

  • Tentatively accepted appointments are marked with the text addition Tentative.

  • Declined appointments are displayed in light gray with crossed subject.

    Tip: In the calendar settings, you can define whether declined appointments are displayed.

Private appointments are displayed in gray and are marked with an icon.

Display for the colour scheme Custom colour

Depending on the availability, the appointments are displayed in the following colours and patterns:

  • Tentative: Selected colour with small diagonal stripes

  • Free: Selected colour with broad diagonal stripes

  • Booked: Selected colour

  • Absent: Selected colour

    Tip: You can use a colour of your choice for Absent

If you do not select a colour, the default colour light blue is used. Depending on the appointment confirmation status, the appointments are displayed as follows:

  • Accepted appointments are displayed in the colour and pattern of the availability

  • Tentatively accepted appointments are displayed in light gray.

  • Declined appointments are displayed in light gray with crossed subject.

    Tip: In the calendar settings, you can define whether declined appointments are displayed.

Private appointments are displayed in gray and are marked with an icon.