Folder tree
Displays the E-Mail folders. Enables you to navigate the folder structure. In order to open the folder tree, click on the tool bar. Enable . Depending on the groupware configuration, the folder tree contains the following entries:
button in theInbox. Per default, all incoming E-Mail messages are received in this folder.
Drafts. Contains the E-Mail messages saved as draft.
Sent objects. Contains the E-Mail message sent by you.
Trash. Contains the E-Mail message deleted by you.
Archive. Contains the E-Mail messages archived by you.
My folders. Contains the E-Mail folders created by you.
The following functions are available:
To display the number of E-Mail messages in a folder, hover over the folder name. A tool tip shows the number of E-Mail messages.
If clicking on a folder, its E-Mail messages are displayed.
The next to the selected folder offers functions for organising data and app specific folder functions.
Below the folders there's the button
for adding E-Mail accounts.In the Drive app, the button below the folders shows all E-Mail attachments that you have received or sent .
Depending on the groupware's configuration, additional buttons are available below the folders. Those buttons allow launching a wizard to configure various clients.
Related topics
Information on folders can be found in Folders.
Instructions for frequently used actions can be found here:Navigating within the folder structure, Creating folders, Renaming folders, Moving folders, Deleting folders, Setting up and editing E-Mail accounts
Parent topic: The E-Mail Components
Categories bar
Shows tabs with predefined categories for the E-Mail messages in the Inbox folder. Depending on the settings, incoming E-Mail messages are automatically sorted by specific categories. In the E-Mail settings, you can determine whether categories are to be used. The following functions are available:
If clicking on a category, only the E-Mail messages assigned to this category are shown in the display area.
If clicking the a window opens that allows renaming or disabling categories.
Notes:
Depending on the groupware's configuration, categories might not be available.
When using categories, E-Mail messages cannot be displayed sorted by conversations.
Tool bar
Contains the following:
button. Creates a new E-Mail.
. Opens a menu allowing you to assign a coloured label to the E-Mail.
button. Opens a menu with checkboxes for controlling the view.
. Vertically aligns the E-Mail list and an E-Mail's detail view. The functions for selecting and sorting are displayed below the tool bar.
checkbox. Vertically aligns the E-Mail list and an E-Mail's detail view. The functions for selecting and sorting are displayed next to the tool bar.
. Horizontally aligns the E-Mail list and an E-Mail's detail view.
checkbox. Shows the list of E-Mail messages. To display the detail view click on an E-Mail.
Above the detail view a navigation bar is displayed.
checkbox. Opens or closes the folder tree.
checkbox. Displays a checkbox next to each E-Mail in the list. This allows selecting multiple E-Mail messages to edit them at once.
checkbox. Next to each E-Mail in the list, a contact picture of the sender is displayed, provided the sender saved one in the address book.
checkbox. Shows the exact date and time when the E-Mail was received.
checkbox. Shows the E-Mail's size instead of the date and time.
button. Displays all attachments of the selected E-Mail in a new page.
Related topics
Instructions for the buttons and icons can be found here:Sending a new email, Replying to E-Mail Messages, Forwarding email messages, Deleting E-Mail messages, Categorizing E-Mail messages with coloured labels, Archiving E-Mail messages
Instructions for the functions in the can be found here:Marking email messages as read or unread, Moving email messages, Copying email messages, Printing email messages, Saving email messages, Showing the email source, Creating E-Mail reminders, Adding an email to the portal
Parent topic: The E-Mail Components
Display area
Contains the E-Mail list and an E-Mail's detail view. In order to select a layout, click on the button in the tool bar.
List
Displays a list of the E-Mail messages in the current folder. If you use categories, only the current folder's E-Mail messages of the selected category are displayed. The list contains the following entries:
The following details are displayed for each E-Mail: sender, subject, date or time of the receipt or the E-Mail's size. Unread E-Mail messages are marked with the Unread icon .
If available, additional information is shown: attachment icon, coloured label, number of E-Mail messages in the conversation, priority.
The following functions are available:
You can select multiple E-Mail messages to edit them at once. To do so enable the checkboxes next to the E-Mail messages by enabling the
option from the drop-down in the tool bar.You can also use your system's multi selection functions.
In order to select all visible E-Mail messages in the currently selected folder, enable the
checkbox above the list.Note: The checkbox only selects all visible E-Mail messages in a folder. To reduce latency, only a certain percentage of the E-Mail messages in a folder will be loaded by the server if their number exceeds a defined limit. To display all E-Mail messages in a folder, browse to the bottom of the list. Wait until all E-Mail messages have been loaded by the server.
If clicking on the
button above the list, a menu opens that helps you sort your E-Mail messages.To combine all E-Mail messages of a conversation in a single list entry, enable the
checkbox in .Note: When using categories, E-Mail messages cannot be displayed sorted by conversations.
The sorting setting will be applied to the selected E-Mail folder. You can use different settings for the single folders.
If clicking on an E-Mail, its content is displayed in the display area.
To adjust the list width, hover over the line between the list and the detail view. A double arrow will be displayed. Drag the border to the left or to the right.
Detail view
Displays the E-Mail that you selected in the list. The detail view includes the following components and functions:
Subject
If E-Mail messages are sorted by conversations, the number of E-Mail messages in a conversation is displayed below the subject. To open or close all E-Mail messages in the conversation, click the . If clicking on a free area between the sender and the date of receipt, the E-Mail opens or closes.
A picture of the sender, if available.
Depending on the groupware configuration, a coloured dot next to the name indicates the Messenger status of the sender or recipient.
. If clicking the icon, the status will be changed from Read to Unread and vice versa.
The sender's name. The recipient's name. The names of additional E-Mail recipients, if existing. If clicking on a name, a pop-up opens. It displays information about the contact.
The person's contact data.
If the person's contact data are saved, the location of the data is displayed.
If you exchanged E-Mail messages with this person, they are displayed below Recent conversations.
If you share appointments with this person, they are displayed below Shared appointments.
Information about this person from social networks. You can use the available buttons to open this person's profile.
Date and time of the receipt.
. Opens a menu allowing you to assign a coloured label to the E-Mail.
Buttons for frequently used functions:
, , , . Clicking on it opens a menu with editing functions that can be used as an alternative to the tool bar's editing functions.
If the E-Mail contains attachments, additional elements are displayed:
A button with the and the number of attachments. If clicking on it, the attachments are displayed as icons or list.
Buttons that allow applying a function to all E-Mail attachments at once.
The or icon
. If clicking the icons, the attachments are shown as squares or as a list. To apply a function to a specific attachment, click on the attachment's name in the List view.
If selecting an E-Mail with an attachment as link in the Sent items folder, information about the attachment is displayed at the top of the E-Mail.
E-Mail text
Quotes from previous E-Mail messages are introduced with a vertical line. If clicking on
, the complete quote is displayed.
View for composing or editing
When composing a new E-Mail or editing an E-Mail draft, the following elements are displayed on a new page.
Depending on the groupware configuration, elements that can be either at the top or at the bottom of the screen.
. When having completed the required input, click on this button to send the E-Mail.
Drafts folder.
. If clicking on this button, the current E-Mail content is saved in the. In order to cancel the process, click on this button. In the next dialogue window, you can choose between some options.
Your sender address is displayed next to
. Depending on your groupware account's settings, you can choose between various sender addresses. In order to select another sender address, click on the address.input field. Enter one or several recipients in this field. While entering the recipients, matching suggestions are displayed. To accept a suggestion, click on it.
To send a copy to other recipients, click on
or on the right side of the input field. Enter the addresses of the recipients of the copy or the blind copy in the matching input fields.input field. Enter your E-Mail's subject in this field.
Drive app.
button. Click on this button to add local files or files that are saved in thebutton. Let's you define whether to add a signature to the E-Mail text. Click on the button to select or remove a signature. In the E-Mail settings you can create or edit signatures.
button. Click on this button to set specific options: The E-Mail's text format, priority, read receipt.
Input field for the E-Mail text. Enter the text in the field. If having selected the HTML format from the
, you can format the text or add images.