Toggle navigation
Open-Xchange
Start Page
Table Of Contents
Groupware
Table of Contents
1 About This Documentation
1.1 Who is the Target Group for this Documentation?
1.2 Which Contents are Included in the Documentation?
1.3 Design Elements
1.4 Terminology
1.5 Additional Help
2 Getting Started with the Groupware
2.1 Groupware Definition
2.2 System Requirements
2.3 Operating Instructions
2.4 Signing in, Signing out
3 First Steps
3.1 The User Interface
3.2 Keyboard Input
3.3 Customising the Basic Settings
3.4 Changing Personal Contact Data
3.5 Changing the Password
3.6 Setting up Accounts for Social Networks
3.7 Manually Downloading and Installing Clients and Apps
3.8 Using a Wizard to Set Up Clients and Apps
4
Portal
4.1 The
Portal
Components
4.2 Customising the
Portal
4.2.1 Changing the widgets' order
4.2.2 Removing Portal widgets
4.2.3 Adding Portal widgets
4.2.4 Adding a Portal widget for social networks
4.2.5 Changing the Portal widgets' settings
5
E-Mail
5.1 The
E-Mail
Components
5.2 Displaying email messages
5.3 Viewing or Saving email Attachments
5.4 Sending email messages
5.4.1 Sending a new email
5.4.2 Replying to E-Mail Messages
5.4.3 Forwarding email messages
5.4.4 Automatically forwarding email messages
5.4.5 Sending a vacation notice
5.4.6 Creating and managing signatures
5.5 Organising E-Mail messages
5.5.1 Working with tabs
5.5.2 Moving email messages
5.5.3 Copying email messages
5.5.4 Marking email messages as read or unread
5.5.5 Collecting addresses
5.5.6 Categorizing E-Mail messages with coloured labels
5.5.7 Showing the email source
5.5.8 Working with email drafts
5.5.9 Creating E-Mail reminders
5.5.10 Adding an email to the portal
5.5.11 Saving email messages
5.5.12 Importing email messages
5.5.13 Printing email messages
5.5.14 Archiving E-Mail messages
5.5.15 Deleting E-Mail messages
5.5.16 Cleaning up E-Mail folders
5.5.17 Editing multiple email messages at once
5.5.18 Using Unified Mail
5.5.19 Using E-Mail filters
5.6 Searching for E-Mail Messages
5.7 Email messages within a Team
5.7.1 Sharing Email Messages
5.7.2 Subscribing to Email folders
5.7.3 Inviting all Email recipients to an appointment
5.7.4 Saving all email recipients as a distribution list
5.8 E-Mail Accounts
5.8.1 Setting up and editing E-Mail accounts
5.8.2 Using external E-Mail accounts
5.9 Email Settings
6
Address Book
6.1 The
Address Book
Components
6.2 Displaying Contacts
6.3 Viewing or Saving Contact Attachments
6.4 The Halo View
6.5 Adding Contacts
6.5.1 Creating a new contact
6.5.2 Adding a contact from vCard
6.5.3 Importing contacts from files
6.5.4 Importing contacts from social networks
6.6 Creating distribution lists
6.7 Organising contacts
6.7.1 Sending Email Messages from within an address book
6.7.2 Inviting contacts to an appointment
6.7.3 Editing contacts
6.7.4 Moving Contacts
6.7.5 Copying Contacts
6.7.6 Sending contacts as vCard
6.7.7 Adding contacts as XING contacts
6.7.8 Inviting contacts to XING
6.7.9 Printing Contacts
6.7.10 Deleting Contacts
6.7.11 Editing multiple contacts at once
6.8 Searching for Contacts
6.9 Contacts in Teams
6.10 Interchanging Contacts with Other Applications
6.11 Address Book Settings
7
Calendar
7.1 The
Calendar
Components
7.2 Viewing Appointments
7.2.1 Displaying appointments in the calendar view
7.2.2 Displaying multiple timezones
7.2.3 Displaying appointments in the list view
7.2.4 How are appointments displayed?
7.3 Viewing or Saving Appointment Attachments
7.4 Creating Appointments
7.4.1 Creating new appointments
7.4.2 Creating a follow-up appointment
7.4.3 Creating appointments from iCal attachments
7.4.4 Importing appointments from files
7.4.5 Subscribing to appointments from other calendars
7.4.6 Resolving appointment conflicts
7.5 Answering appointment invitations
7.6 Managing Appointments
7.6.1 Editing appointments
7.6.2 Editing appointments with drag and drop
7.6.3 Changing the appointment status
7.6.4 Managing favourite timezones
7.6.5 Using calendar colours
7.6.6 Moving appointments to another folder
7.6.7 Printing appointments
7.6.8 Deleting appointments
7.6.9 Editing multiple appointments at once
7.7 Searching for Appointments
7.8 Appointments in teams
7.8.1 Sharing appointments
7.8.2 Sending an E-mail to participants
7.8.3 Inviting participants to a new appointment
7.8.4 Creating a distribution list from the list of participants
7.8.5 Scheduling appointments with several participants
7.9 Managing Groups
7.10 Managing Resources
7.11 Calendar Settings
8
Tasks
8.1 The
Tasks
Components
8.2 Viewing Tasks
8.3 Viewing or Saving Appointment Attachments
8.4 Creating Tasks
8.5 Answering Task Invitations
8.6 Managing Tasks
8.6.1 Editing tasks
8.6.2 Marking tasks as done
8.6.3 Changing a task's due date
8.6.4 Moving tasks
8.6.5 Changing tasks confirmations
8.6.6 Printing tasks
8.6.7 Deleting tasks
8.6.8 Editing multiple tasks at once
8.7 Searching for Tasks
8.8 Tasks in teams
8.8.1 Sharing tasks
8.8.2 Delegating tasks
8.9 Interchanging Tasks with Other Applications
8.10 Task Settings
9
Drive
9.1 The
Drive
Components
9.2 Displaying Files and Folders
9.2.1 Displaying a file's content
9.2.2 Displaying E-Mail attachments
9.2.3 Holding a presentation
9.2.4 Downloading files or folder contents
9.3 Creating Files or Folders
9.4 Managing Files
9.4.1 Sending files as a link
9.4.2 Sending files as Email attachments
9.4.3 Showing the link to a file
9.4.4 Editing file names
9.4.5 Creating or editing descriptions
9.4.6 Moving files or folders
9.4.7 Copying files
9.4.8 Adding files to the portal
9.4.9 Deleting files
9.4.10 Locking or unlocking files
9.4.11 Working with versions
9.5 Searching for Files
9.6 Accessing Files with WebDAV
9.6.1 Setting up WebDAV under Linux
9.6.2 Setting up WebDAV under Windows 7
9.7 Using Cloud Storages
9.7.1 Setting up and editing cloud storage accounts
9.7.2 Using cloud storages
9.8 Files and Teams
9.9
Drive
Settings
10
Editor
10.1 Creating Text Files
10.2 Editing Text Files
11 Organising Data
11.1 Folders
11.1.1 Folder types
11.1.2 Navigating within the folder structure
11.1.3 Hiding folders
11.1.4 Adding folders to favourites
11.1.5 Creating folders
11.1.6 Renaming folders
11.1.7 Moving folders
11.1.8 Deleting folders
11.2 Permissions
11.2.1 Which permissions can be granted?
11.2.2 Permissions for folders that already exist
11.2.3 Permissions for new folders
11.3 Sharing
11.3.1 Sharing with public links
11.3.2 Inviting to a shared item
11.3.3 Accessing shared data
11.3.4 Managing own shares
11.3.5 Viewing your own shares in the
Drive
app
11.4 Subscriptions
11.4.1 Subscribing to data
11.4.2 Managing subscribed folders
12 Data interchange
12.1 Importing Data
12.1.1 Importing appointments and tasks in iCal format
12.1.2 Importing contacts in the vCard format
12.1.3 Importing contacts in the CSV format
12.2 Exporting Data
12.2.1 Exporting folder data
13 Questions and Answers
Frequently Asked Questions
13.1
General questions
Q:
Where can I find my personal data and settings?
Q:
How can I change my password?
Q:
Why can particular buttons or input fields not be found?
Q:
How am I notified of new email messages or appointment invitations?
Q:
How can I read current messages from social networks or news pages?
13.2
Questions about Email Messages and contacts
Q:
How can I send an email to multiple addresses at once?
Q:
What is the purpose of the input fields Copy to... and Blind copy to...?
Q:
I regularly send email messages with identical or similar content. How can I speed up this process?
Q:
Can I e.g.: access email messages sent to my Google Mail account?
Q:
How can I automatically forward email messages to my replacement?
Q:
How to keep an overview of my Email account inboxes??
Q:
How can I use the conditions in email filter rules?
Q:
How can I use the contacts from my social networks?
13.3
Questions about tasks, calendars, and appointments
Q:
When should I use a task and when should I use an appointment?
Q:
How can I create a task from an email?
Q:
How can I organise another person's appointments as a representative?
Q:
How do I use the availability function, e.g.: Free, Busy, Absent etc?
Q:
How do I use the calendar or tasks recurrence settings?
Q:
How to find free time periods when creating appointments?
13.4
Questions about data organisation and team work
Q:
How can I make certain contacts available to my external partners?
Q:
How can I share specific documents with my external partners?
Q:
I want to share a folder with other users. Which permissions do I have to set?
Index