Folder tree
Displays the folders. Enables you to navigate the folder structure. In order to open the folder tree, click on the toolbar. Enable . Depending on the groupware configuration, the folder tree contains the following entries:
button in theMy files. Contains your personal files and folders. Per default, it contains folders for documents, music, images, and videos.
My attachments. Displays the file attachments of E-Mails sent or received by you.
My shared E-Mail attachments. Contains the file attachments sent by you as a link.
My shares. Shows the files and folders shared by you for other users or external partners.
Trash. Contains the files deleted by you.
Shared files. Contains files shared with you by other users.
Public files. Contains files shared with all users.
Buttons below the folders offer functions for adding cloud storage accounts that you set up in third party products like Dropbox.
The following functions are available:
If clicking on a folder, its contents are displayed.
The next to the selected folder offers functions for organizing data and for exchanging data.
Depending on the groupware's configuration, additional buttons are available below the folders. Those buttons allow to launch a wizard to configure various clients.
Related topics
Information on folders can be found in Folders.
Information on sharing folders can be found in Sharing.
Instructions for frequently used actions can be found here:Navigating within the folder structure, Creating folders, Renaming folders, Moving folders, Deleting folders
Parent topic: The Drive Components
Toolbar
Contains the following elements. Note: Some buttons are only displayed, if objects have been selected.
button. Contains the following functions:
. Adds one or multiple local files.
Guard.
. Adds and encrypts a local file. This function is only available if you have access to. Creates a simple text file.
. Creates a new text document.
Creates a new spreadsheet.
. Creates a new folder.
. Starts a presentation. This function is only available if you select a document in the PowerPoint or PDF format.
. Downloads the files selected by you. Multiple files are downloaded as zip archive.
. Opens a menu with further functions:
Note: If you selected multiple files, some functions are not available.
Related topics
Instructions for the buttons and icons can be found here:Creating Files or Folders, Displaying a file's content, Holding a presentation, Downloading files or folder contents, Deleting files
Instructions for the functions in the can be found here:Sending files as E-Mail attachments, Sending files as a link, Showing the link to a file, Adding files to the portal, Moving files or folders, Copying files, Locking or unlocking files
Parent topic: The Drive Components
Navigation bar
The navigation path is located below the toolbar. It contains the following:
Navigation path. It shows the path to the folder opened. To open a parent folder, click on a path entry.
select all files and folders, select all files, clear the selection
display certain file types only, display all file types
button. Sorts the files in the display area by various criteria.
Display area
Displays the files and folders as list, icons or tiles In order to select a view, click on the toolbar. The views are differentiated as follows:
button in theFor each file and folder a row with the following content is displayed in the
view.An icon. There are different icons for the single object types.
The name of the file or folder.
Date or time of the last change
In the case of files, the size is displayed.
For each file and folder the following information is displayed in the
view.An icon. If available, a file preview is shown.
The name of the file or folder.
Files and folders are displayed as squares in the
view.The following functions are available.
In order to display details of a selected object, click on toolbar. Enable . Details are displayed in a sidebar.
in theIn order to display specific object types only, click on Filter.
in the navigation bar. Enable an entry belowIn order to display all objects, click on Filter.
in the navigation bar. Enable the entry belowIn order to sort objects, click on
in the navigation bar. Enable an entry.Select a file or folder by clicking on it. You can also use your system's multi selection functions.
You can also use checkboxes to select files or folders. In order to display the checkboxes, click on the toolbar. Enable .
button in theTo select all objects or files or to clear the selection, click on Select.
in the navigation bar. Click on an entry belowIf double-clicking on a folder, it will be opened.
If double-clicking on a file, it will be opened in the viewer.
Details
Displays information about the selected object in a sidebar. If no sidebar is displayed, click on toolbar. Enable . The following information are displayed.
in theDetails. Shows general information: the name of the file or folder, the file size, the date of the last change, the editor's name, folder, link
If you shared the object, the button next to Shares can be used to open the dialog window for editing shares.
When having selected an object in the My attachments folder, the button is displayed. If clicking on it, the respective E-Mail with the attachment is displayed.
Description. Shows file comments, if available.
In order to add a description, click on
. In order to edit a description, double-click on the description.button. Click on this button to select a file that is uploaded as new version.
If there are several file versions, the Versions area is displayed. For each version the following information is displayed:
The version's file name. If clicking on it, a menu with several functions opens:
The version's file size
name of the user who uploaded the version
date and time of the version's upload
Viewer
Shows the contents of files. In order to launch the viewer, do one of the following:
Double-click on a file in the display area
Select a file. Click the in the toolbar.
The viewer includes the following elements:
Name of the selected file. If clicking on the name, the Rename dialog window opens.
Depending on the selected file type, the respective functions are displayed.
. If clicking the icon, a menu with further functions opens:
. If clicking the icon, a sidebar with information about the file is opened or closed. The sidebar contains the same functions as the sidebar in the display area.
. Clicking on it displays the contents of the selected file on a new page. For documents in the Office format, there are page navigation functions available:
A view of the file contents, if available
If there are further files, icons for browsing are displayed to the left and to the right of the view.
Related topics
Instructions for the buttons and icons can be found here:
Displaying a file's content |
Holding a presentation |
How to download files: |
Deleting files |
Working with versions |
Instructions for the functions in the can be found here:
Editing file names |
Creating or editing descriptions |
Sending files as E-Mail attachments |
How to upload a new version: |
Deleting files |
Parent topic: The Drive Components