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3.5. Editing Text Documents

When editing text documents, you can do the following:

  • edit text, format characters, format paragraphs

  • insert various elements, e.g. tables, images, text frames, headers and footers, page number

  • check the spelling, use comments

  • downloading or printing the selected document or sending it in an E-Mail

  • searching and replacing text

How to edit a text document:

Note: In order to edit a document, you need to have editing permissions for the Drive folder containing the document.

  1. Create a new text document or open an existing document.

  2. To edit the text document, use the common techniques from the familiar Office applications.

    To format characters or paragraphs or to edit cells, use the functions in the Format toolbar.

    To create a new paragraph style from the paragraph at the current cursor position, select Create new style from Paragraph style.

    To insert various elements, use the Insert toolbar. Those elements can be inserted:

    • table, image, text frame, comment, hyperlink

    • tab stop, line break, page break

    • header, footer

    • Fields with automatically created contents like author name, file name, date, time, page number, number of pages

      In order to edit a field's content, click into the field. Depending on the field, different editing possibilities are available.

    To check the spelling, track changes or manage comments, use the Check toolbar functions.

    Tip: Many functions can also be activated in the context menu.

    Note: All changes are immediately saved.

  3. To rename, save, download or print the selected text document or to send it in an E-Mail, use the functions in the File toolbar.

  4. To search and replace text elements, click the Toggle search icon on the right side of the Office menu bar. Control elements for searching and replacing will be shown.

  5. To finish editing and to close the text document, click the Close document icon on the right side of the Office menu bar.