Presentation

5.2. The Presentation Edit Page

The Presentation Edit page contains the following components.

Note: When having a small screen width, a compact toolbar is displayed. In the compact toolbar, some text is replaced with icons. Multiple menu items are combined in scrollbars.

Office menu bar

Contains the following:

  • File tab. Shows the File toolbar that allows to apply file functions.

  • Format tab. Shows the Format toolbar that allows to format the document's content.

  • Insert tab. Shows the Insert toolbar that allows to insert tables, images, text frames, hyperlinks, tab stops, line or page breaks in the text.

  • Slide tab. Shows the Slide toolbar that allows to add, delete or edit slides.

  • Review tab. Shows the Review toolbar that allows to use spell checking tools and tools for tracking changes.

  • Encryption icon . Is displayed when having opened an encrypted document.

  • Notifications about saving processes. Notify whether all changes in the document have been saved.

  • Revert icon . Reverts the last operation.

  • Recover icon . Recovers the last reverted operation.

  • Toggle Search icon . Displays control elements for searching for or replacing text strings.

  • Present button. Clicking the icon opens the presentation in a new page. On this page, you can give the presentation.

    Information and instructions can be found in the Groupware user guide, under the topic Drive> Holding a presentation.

  • View button. Opens a menu with the following entries:

    • Functions for zooming in or zooming out the text.

    • View master checkbox. Defines whether to show the master slides instead of the slides. In this case you can edit the master slides.

    • Show toolbars checkbox. Defines whether the toolbars are always displayed.

    • Show collaborators checkbox. Defines whether the document editors list is displayed. This function is only activated if you edit the document together with other users.

  • Close document icon . Closes the Format window.

File toolbar

The File toolbar

Note: When having opened an encrypted document, functions for saving, downloading, sending and sharing the document are available.

Contains the following tools:

  • Rename document input field. To rename the document, click on the file name.

  • Save in Drive button. Opens a menu with the following entries:

    • Save as. Saves the selected document under a different name or in another folder.

    • Save as template. Saves the selected document as template.

    • Export as PDF. Exports the selected document in PDF format.

    • AutoSave checkbox. Defines whether the document gets saved automatically in regular intervals.

  • Slide settings . Opens the dialog window Slide settings. It contains tools for setting the slide size.

    • Default values for the slide format and paper orientation

    • Input fields for the slide size

  • Download icon . Downloads the selected document.

  • Print as PDF icon . Generates a PDF version of the current document.

  • Send as mail icon . Sends the selected document as an E-Mail attachment.

  • Share icon . Opens a menu with the following entries:

    • Invite people. Displays functions for inviting other users to read or edit the document.

    • Get link. Displays functions for sharing the document with the help of a link.

  • Present button. Clicking the icon opens the presentation in a new page. On this page, you can give the presentation.

    Information and instructions can be found in the Groupware user guide, under the topic Drive> Holding a presentation.

Format toolbar

The Format toolbar

Contains the following:

  • Tools for inserting a new slide.

    • The + Slide button inserts a slide with the master slide's layout of the previous slide.

      The slide inserted directly after the title slide gets a standard layout.

    • The Insert new slide icon opens a menu with available master slides.

  • Tools for changing the current slide's layout. Changes the layout by assigning another master slide to the slide.

  • Character formatting tools.

    • font family, font size

    • emphasis

    • more font styles, clear formatting

    • text color, text highlight color

  • Paragraph formatting tools.

    • paragraph alignment, line spacing, paragraph spacing

    • paragraph fill color, paragraph borders

    • paragraph style, create new style

    • bullet list, numbered list, demote one level, promote one level

Insert toolbar

The Insert toolbar

Contains the following:

  • Tools for inserting a new slide.

    • The + Slide button inserts a slide with the master slide's layout of the previous slide.

      The slide inserted directly after the title slide gets a standard layout.

    • The Insert new slide icon opens a menu with available master slides.

  • Tools for changing the current slide's layout. Changes the layout by assigning another master slide to the slide.

  • Table button

  • Image button

  • Text frame button

  • Shape button. Opens a menu with functions for inserting shapes: A shape consists of a frame and a background. Many shapes contain text that can be edited.

    Functions for editing a shape can be found in the **Fix the link:**

  • Insert or edit hyperlink button

  • Footer button. Opens a dialog window that allows to define the footer contents.

    • time, date, footer text, slide number

    • buttons for inserting the footer into the current slide or into all slides

  • Field button. Opens a menu with functions for inserting fields:

    • time, date

    • slide number

Slide toolbar

The slide toolbar

Contains the following:

  • Tools for inserting a new slide.

    • The + Slide button inserts a slide with the master slide's layout of the previous slide.

      The slide inserted directly after the title slide gets a standard layout.

    • The Insert new slide icon opens a menu with available master slides.

  • Tools for changing the current slide's layout. Changes the layout by assigning another master slide to the slide.

  • Duplicate button. Creates duplicates of the slides that you selected in the sidebar.

  • Delete button. Deletes the slides that you selected in the sidebar.

  • Hide button. Hides the current slide. Hidden slides are not displayed during a presentation.

  • Background button. Opens the Background dialog window. The dialog window contains tools for setting the background color or a background image for the current slide or for all slides.

    • Selecting the background color or a background image

    • Setting the transparency

    • Hide background images checkbox. Defines whether the selected background is displayed.

    • Buttons for canceling, applying to current slide, applying to all slides

  • Edit master slide button. Opens the the current slide's master slide in the document window.

    • Each change applied in this window, changes the current slide's master slide.

    • Those changes are applied to each presentation slide that has been inserted using this master slide.

    • Slides with a layout adjusted by you are not affected by the master slide changes.

    In order to finish the editing, click on Done.

Table toolbar

The Table toolbar

If the cursor is located within a table, the Table toolbar is displayed. It contains the following:

  • insert row, delete selected rows, insert column, delete selected columns

  • select cell fill color, select cell borders, select cell border width

  • assign table style A table style consists of predefined cell borders and fill colors for specific table cells and rows.

Image toolbar

The Image toolbar

If an image has been selected, the Image toolbar will be displayed. It contains the following:

  • Delete image

  • Adjust the border style and color for the image frame.

  • Arrange button. Opens a menu that allows to define the image view.

    • Define the display order of images, text frames and shapes that overlap each other.

    • Buttons for inserting the footer into the current slide or into all slides.

  • Align button. Opens a menu that allows to define the alignment of one or several objects on the slide.

Shape toolbar

The Shape toolbar

If a text frame or a shape has been selected, the Shape toolbar will be displayed. It contains the following:

  • Delete icon

  • Adjust the border style and color for the shape frame.

  • Adjust the background color for the text shape's content.

  • Arrange button. Opens a menu that allows to define the image view.

    • Define the display order of images, text frames and shapes that overlap each other.

    • Buttons for inserting the footer into the current slide or into all slides.

  • Align button. Opens a menu that allows to define the alignment of one or several objects on the slide.

  • Group button. Creates a group from the shapes selected by you. The group can be edited as a single object.

    If clicking on Ungroup, the group will be removed.

  • Options button. Opens a menu that allows to define the behavior of objects when being scaled.

Review toolbar

The Review toolbar

The following elements are available.

  • Check spelling permanently icon. Activates the spell check while entering text.

    You can use the context menu to add words that are marked as unknown to the user dictionary Functions for editing the dictionary can be found in The Settings

  • Selection of the document's language or of the selected paragraph.

Sidebar

The sidebar is on the left. It contains a preview of the presentation slides. The following functions are available.

  • If clicking on a slide, it is displayed in the document window.

  • A slide's context menu contains the following functions: add new slide. duplicate, delete, hide, change layout.

  • You can change the slide order by dragging a slide to another position.

Document window

The document window is centrally located. It lets you create and edit the document's content.