Organizing Data

Sharing

11.3.1. Sharing with public links

You can share data with read access by creating a public link. You can give this link to other persons. Everyone who gets this link can view the data. There are the following options:

  • You can share the following data with read access by using a public link: address books, calendars, tasks, folders. files.

    E-Mails can not be shared with a public link.

  • You can set a password for the access. You can define that the link expires after a specific time frame, e.g. after one month.

  • You can revoke the public link.

How to share data with read access by using a public link:

  1. Select the app that should be used for sharing data.

    Select a folder in the folder tree.

    Note: Select a folder for which you have the permission to share. Depending on the app, some folders can not be shared.

  2. Click the Folder-specific actions icon next to the folder name. Click on Create sharing Link.

    In the Drive app, you can also click the Share icon in the toolbar. Click on Create sharing Link.

    A window opens. It contains a public link for a read access to the share.

  3. To share the link, you have the following options.

    • To insert the link into other applications, click the Copy to clipboard icon next to the link.

    • In order to directly send the link per E-Mail, enter the respective E-Mail addresses. Tips:

      • While entering the E-Mail address, several matching suggestions are displayed. To accept a suggestion, use one of the following methods:

        • Use the scrollbar to browse the list. Click on a suggestion.

        • Use the cursor keys to select a suggestion. Press Enter.

      • To select contacts from a list, open the Select contacts window. To do so, click the Address book icon on the right side of the input field.

      You can enter a message for the recipients.

    • Per default, the data are shared with read access for an unlimited time. To set a time limit for the access to the shared data, enable Expires in. Select a time range.

    • To protect the access with a password, enable Password required. Enter a password. If you send the public link per E-Mail, the E-Mail contains the password.

  4. Click on Close.

Tip:

  • In the Drive app, you can also share a single file. To do so, proceed as follows:

    1. Select the file in the display area.

    2. Click the Share icon in the toolbar.

Parent topic: Sharing