E-Mail

Sending E-Mails

5.4.6. Sending attachments as link

This function allows to send large attachments by E-Mail. This is how it works:

  • The attachments are uploaded to a new folder below Drive Mail in the Drive app. The name of this folder corresponds to the E-Mail subject. The folder is shared with a public link.

  • The E-Mail recipients receive a link for downloading the attachments.

How to send attachments as link on the Compose page:

  1. Select the files to be sent as attachment.

    • To send a local file as link, click on Attachments. Click on Add local file. Select one or more files.

      Tip: You can also add an attachment by dragging one or several files from a file browser or from the desktop to the E-Mail window and dropping them below the Attachments button.

    • In order to use the current version of a file from the Drive app as an attachment, click on Attachments. Click on Add from Drive.

      Open a folder in the Add attachments window. Select one or several files. Click on Add.

  2. You can use the following functions:

    • In order to remove an attachment, click the Delete attachment icon .

    • In order to hide or show the attachments click on the button with the attachment icon.

  3. Click on Use Drive Mail . Additional functions are displayed.

    • To set the expiration date for the public link, click on Expiration. Select an entry.

      If the attachment is to be deleted after the expiration date, enable Delete if expired.

      Note: Depending on the groupware's configuration, those functions are optional or mandatory.

    • To receive notifications for specific events, click on Notification. Enable the wanted entries.

      Note: Depending on the groupware's configuration, this setting might not be available.

    • To protect the public link with the attachments with a password, enable the checkbox. Enter a password. To view the password while entering it, click the icon on the right side in the input field.

Notes:

  • Depending on the groupware configuration, there might be a maximum file size for attachments that can be sent as link.

  • As long as the attachments are being uploaded, a progress bar is displayed below the folder tree.

  • In the Sent objects folder, the E-Mail is marked with the icon . When viewing the E-Mail. the following information is displayed at the top of the E-Mail text.

    • A link to the folder containing the attachment.

    • Information about the expiration date and a possibly used password.

    • A list of the attachments' file names.

Parent topic: Sending E-Mails