Calendar

The Calendar Components

7.1.11. The Calendar view for creating or editing

This view is used when creating a new appointments or editing an existing one.

Content

  • Depending on the groupware configuration, elements that can be either at the top or at the bottom of the screen.

    • Create button. If clicking on this button, the current appointment data are saved and the editing page is closed.

    • Discard button. In order to cancel the creation or editing, click on this button.

    • The button next to Calendar shows the calendar folder in which the appointment will be created. To create the appointment in another calendar folder, click on this button.

  • Subject input field. Enter the subject in this field. The subject is displayed as appointment title in the views.

  • Location button. Here, you can enter the location where the appointment is to take place.

  • Starts on and Ends on input fields. Set the start and end date of the appointment. Clicking on it opens the date picker.

    If the All day checkbox is disabled, you can set start and end times.

    If clicking on the timezone button next to the time, the time is displayed in different time zones. You can set frequently used time zones as favorites in the calendar settings.

  • All day checkbox. Enable this checkbox if the appointment is to last the whole day.

  • Find a free time button. Opens the scheduling view. In this view, you can find a free time when scheduling an appointment with several participants.

  • Repeat checkbox. Enable this checkbox if the appointment is to be repeated. Additional control elements for setting the recurring parameters are displayed. Examples can be found in the questions about appointments and tasks.

  • Description input field. You can enter a description for the appointment in this field.

  • Reminder drop-down menu. Defines when to be reminded of the appointment by an entry in the info area.

  • Shown as drop-down menu. Defines your availability during the appointment duration. If there are overlapping appointments, you will get a conflict message, unless the availability is set to Free. Examples can be found in the Calendar questions and answers.

  • When having selected Custom colors in the View menu in the toolbar, a color selection field is displayed. Clicking on a color field defines the appointment's color. If clicking on the first color field, the appointment gets the color if its calendar.

  • Private checkbox. Enable this checkbox if other users are not to see the appointment's subject and description.

  • Add participant/resource input field. Enter the names of the participants that are to take part in the appointment in this field. If participants are to get an additional invitation E-Mail for the appointment, enable Notify all participants by email.

  • Add attachments button below Attachments. Click on this button to attach one or several files to the contact data.

Also see

Parent topic: The Calendar Components