E-Mail

Sending E-Mails

5.4.7. Using signatures

An E-Mail signature is text that is automatically entered in the E-Mail when being composed. It is typically used for inserting the name, company, and contact address at the bottom of the E-Mail text. You can create signatures in the plain text or html format. The following functions are available.

  • create new signature

  • Manage signatures: edit, delete, set default signature. The default signatures for new messages, replies or forwarded messages are labeled.

  • add a signature to the E-Mail text

How to create a new signature:

  1. Click the Settings icon on the right side of the menu bar. Click the Settings menu item.

  2. Select the entry E-Mail in the sidebar. Click on Signatures.

    The existing signatures are shown in the display area.

  3. In the display area, click on Add new signature. The Add signature window opens.

  4. Enter a name for the signature.

    Enter the text for the signature. In order to format the text, select single text contents and click on an element in the formatting bar.

    Define whether the signature is to be entered below or above the E-Mail text.

  5. Click on Save.

How to manage existing signatures:

  1. Click the Settings icon on the right side of the menu bar. Click the Settings menu item.

  2. Select the entry E-Mail in the sidebar. Click on Signatures.

  3. Use the following methods:

    • In order to edit a signature's text, click on Edit next to the signature.

    • To define a signature to be used as default when composing a new message, select a signature in Default signature for new messages.

    • To define a signature to be used as default when replying to or forwarding a message, select a signature in Default signature for replies or forwardings.

    • In order to delete a signature, click the Delete iconnext to the signature.

How to add a signature to the E-Mail text in the E-Mail editing window:

  1. Click on Signatures.

  2. Select a signature from the list.

Also see

Parent topic: Sending E-Mails