Documents saved on the groupware server can be edited together with other users or with external partners in real time. To do so, the documents have to be saved in a public or shared folder. The users or external partners need to have write permissions for this folder. The following rules apply:
The person who creates the document or opens it first, for the moment has editing permissions for the document. This person is called current editor. Each person who later opens the document gets read permissions. They are called viewers.
The viewers can see all changes applied by the current editor.
A viewer can become current editor by requesting editing permissions. As soon as the previous editor completes the changes, the server transfers the editing permissions to the new current editor.
As soon as the current editor closes the document, a new version of the document is created on the server.
How to edit a document together with other users:
Create a new document or open an existing document.
Ensure that the users with whom you want to edit the document together have the required permissions for editing the document. Information and instructions can be found in the Groupware user guide, under the topic Organizing Data > Permissions.
Inform other persons that you now want to edit the document together. The respective persons need to open the document. When having opened the document, the users can see who is currently editing the document.
Each change you apply to the document will be visible to other users.
Each user can see the cursors of the single other users. The cursors are highlighted with different colors. In order to view the name, hover over one of the cursors.
Tip: In order to display a list of persons who opened the document, click on the Office menu item
and enable the checkbox. The current editor is displayed on top of the list.The person who wants to edit the document has to click on
in the toolbar.To finish, the current editor has to click the
icon on the right side of the Office menu bar.Parent topic: Collaboration