Collaboration

7.2. Editing Documents together

Documents saved on the groupware server can be edited together with other users or with external partners in real time. To do so, the documents have to be saved in a public or shared folder. The users or external partners need to have write permissions for this folder. The following rules apply:

How to edit a document together with other users:

  1. Create a new document or open an existing document.

    Ensure that the users with whom you want to edit the document together have the required permissions for editing the document. Information and instructions can be found in the Groupware user guide, under the topic Organizing Data > Permissions.

  2. Inform other persons that you now want to edit the document together. The respective persons need to open the document. When having opened the document, the users can see who is currently editing the document.

    Each change you apply to the document will be visible to other users.

    Each user can see the cursors of the single other users. The cursors are highlighted with different colors. In order to view the name, hover over one of the cursors.

    Tip: In order to display a list of persons who opened the document, click on the Office menu item View and enable the Show collaborators checkbox. The current editor is displayed on top of the list.

  3. The person who wants to edit the document has to click on Edit in the toolbar.

  4. To finish, the current editor has to click the Close document icon on the right side of the Office menu bar.

Parent topic: Collaboration