The following options exist:
You can share a selected document with read access by creating a public link.
You can give this link to internal users or external partners. Everyone who gets this link can read the document.
Invite internal users or external partners per E-Mail to a share. You define which permissions are granted for the document.
The invitation E-Mail contains notes for accessing the document. If an external partner accesses the document, the partner will automatically be logged in as guest user.
How to share the selected document with read access by using a public link:
Click on
in the Office menu bar .Click the
icon in the toolbar. Click on .The window for sharing objects will be opened. It contains a public link for a read access to the share.
To insert the link into other applications, click the
icon next to the link.You have the following options:
In order to directly send the link per E-Mail, enter the respective E-Mail addresses. You can enter a message for the recipients.
Per default, the data are shared with read access for an unlimited time. To set a time limit for the access to the shared data, enable
. Select a time range.To protect the access with a password, enable
. Enter a password. If you send the public link per E-Mail, the E-Mail contains the password.Click on
.How to invite internal users or external partners to read or edit the selected document:
Click on
in the Office menu bar .Click the
icon in the toolbar. Click on .A window opens. Existing permissions will be shown as a list.
Enter an E-Mail address in Add people. The E-Mail address will be added to the list as internal user, group or guest. Preset permissions are granted.
If required, enter a message.
You have the following options:
To adjust a user role, click on the current user role
. Select an entry from the menu.In order to remove a permission, click the
icon next to the name. Click on .Click on
.The recipient gets an E-Mail with a link. If the recipient clicks on the link, the document will be opened in the Viewer. If you granted edit permissions to a recipient, the recipient can open the document for editing purposes by clicking on
in the Viewer.Parent topic: Collaboration