Presentation

5.4. Editing Presentations

The following options exist:

Note: In order to edit a document, you need to have edit permissions for the Drive folder containing the document.

How to create a presentation:

  1. Create a new presentation or open an existing presentation.

  2. To set the page format for the slides, click the Slide settings icon.

  3. To add a new slide, select one of the toolbars Format, Insert, Slide. Use one of the following methods:

    • To insert a slide with the master slide's layout of the previous slide, click on the + Slide button. When using the + Slide button to insert a slide after the title slide, the inserted slide gets the layout of the standard master slide.

      You can also open a slide's context menu in the sidebar. Select Insert slide.

    • To insert a slide with another master slide's layout, click the Insert new slide icon. Select a master slide.

    • To insert a copy of a slide, open a slide's context menu in the sidebar. Select Duplicate slide.

  4. Create and edit the content and layout of the slides.

  5. To organize the presentation slides, you have the following options:

    • The change the order of the slides, drag a slide to another position in the sidebar.

    • To delete a slide, open the slide's context menu in the sidebar. Select Delete slide.

    • If a slide is not to be displayed in the presentation, open the slide's context menu in the sidebar. Select Hide slide.

  6. To rename, save, download or print the selected text document or to send it in an E-Mail, use the functions in the File toolbar.

  7. To finish editing and to close the presentation, click the Close document icon on the right side of the Office menu bar.

How to edit a slide's content:

  1. Select the slide to be edited in the sidebar.

  2. Depending on the master slide used, the slide contains elements with placeholder text. To edit a text, click on it.

    To use the clipboard functions, use the context menu or your system's key combination.

    To insert further elements, use the functions of the Insert toolbar.

    In order to edit an element, click on it. Use the functions of the Shape toolbar.

  3. To format characters or paragraphs, use the functions in the Format toolbar.

    To insert various elements, use the Insert toolbar. Those elements can be inserted:

    • table, image, text frame, shape, hyperlink

    • a footer with the fields date, time, text, slide number

    • fields with automatically created contents

  4. To check the spelling, use the functions in the Review toolbar.

    Note: All changes are immediately saved.

    To search and replace text elements, click the Toggle search iconon the right side of the Office menu bar. Control elements for searching and replacing will be shown.

How to edit a slide's layout:

  1. Select the slide to be edited in the sidebar.

  2. To assign another master slide's layout to the slide, open the slide's context menu in the sidebar. Select Change layout. Select a master slide.

  3. To adjust the layout of this slide, edit the elements by clicking on one of the elements. A frame with edit points is displayed.

    • To change the position, drag the frame to the new position.

    • To change the size or the rotation, drag a suitable edit point.

  4. To adjust the background, select the Slide toolbar. Click on Background. Change the settings in the Background window.

  5. To adjust the layout of all slides using the same master slide, you can edit the master slide. To do so, proceed as follows:

    1. Select the Slide toolbar. Click on Edit master slide. You can also click on View in the Office menu bar. Enable View master.

    2. Edit the master slide. To see which slides are using this master slide, hover over the master slide in the sidebar.

    3. Click on Finish. You can also click on View in the Office menu bar. Disable View master.

    Note: Slides which layout you changed before will keep their current layout.

User interface:

Related topics:

Parent topic: Presentation