You can share data with read access by creating a public link. You can give this link to other persons. Everyone who gets this link can view the data.
The following options exist:
You can share the following data with read access by using a public link: address books, calendars, tasks, folders. files.
E-Mails can not be shared with a public link.
You can set a password for the access. You can define that the link expires after a specific time frame, e.g. after one month.
You can revoke the public link.
How to share data with read access by using a public link:
Select the app that should be used for sharing data.
Select a folder in the folder view.
Note: Select a folder for which you have the permission to share. Depending on the app, some folders can not be shared.
In the Drive, you can also select a folder or file in the display area.
Click the
icon next to the folder name. Click on .In the Drive app, you can also use one of the following methods:
Click the
icon in the toolbar. Click on .Select
from the context menu.A window opens. It contains a public link for a read access to the share.
To share the link, you have the following options:
To insert the link into other applications, click the
icon next to the link.In order to directly send the link per E-Mail, enter the respective E-Mail addresses. Tips:
While entering the E-Mail address, several matching suggestions are displayed. To accept a suggestion, click on it.
To select contacts from a list, click the
icon on the right side of the input field.Per default, the data are shared with read access for an unlimited time. To set a time limit for the access to the shared data, enable
. Select a time range.To protect the access with a password, enable
. Enter a password. If you send the public link per E-Mail, the E-Mail contains the password.If you share a folder in the Drive app, you can transfer the folder's permissions to all existing or newly created subfolders of this folder. To do so, enable .
Click on
.Subordinated actions:
Similar actions:
Parent topic: Sharing Data