Documents saved on the groupware server can be edited together with other users or with external partners in real time.
The documents have to be saved in a public or shared folder.
Each collaborator needs to have write permissions for this folder.
How to edit a document together with other persons:
Share the document that you want to edit together with others and give them write permission.
In the Drive app, invite those people to a shared object with whom you want to edit the document together.
Give them the user role Reviewer. Make sure they receive an E-Mail notification.
You and the other collaborators can now open the document. The collaborators are highlighted with different colors. In order to show or hide the list of collaborators, click on
in the Office menu bar. Enable or disable .Each collaborator can see the cursors of the other collaborators. The cursors are highlighted according to the collaborators' colors.
Edit the document. Each collaborator can see all changes applied by other collaborators.
To finish, a collaborator has to click the
icon on the right side of the Office menu bar. A new version of the document will be created automatically.The other collaborators can continue working on the document.
Related topics:
Parent topic: Collaboration